Daily, Weekly, Monthly & Quarterly Routines
Please see below the Daily, Weekly , Monthly and Quarterly Routines for each Module
KEY:
+ Optional reports
Any routine marked ( + ) is optional and can be omitted if not required.
NOTE: BEFORE ANY END OF WEEK OR END OF MONTH IS PROCESSED, A BACKUP OF THE DATA MUST BE TAKEN
NOMINAL LEDGER
Daily Routines
- Daily Banking Journal (Nominal > Postings > Manual Journal)
- Update Nominal Ledger and Print Daybooks (Nominal > Update)
- Reconcile Cash in Hand Nominal Code (Nominal > Postings > Reconcile Accounts)
Weekly Routines
- Check Control Accounts
- Reconcile Internal and External Clearing A/Cs (Nominal > Postings > Reconcile Accounts)
- Reconcile your Bank Account(s) Nominal (Nominal > Postings > Reconcile Accounts)
Monthly Routines
BEFORE DOING THE END OF MONTH, ENSURE PEOPLE ARE OUT OF THE SYSTEM AND A FULL BACKUP HAS BEEN COMPLETED
Reconcile Control Accounts (Nominal > Postings > Reconcile Accounts)
Monthly Journals (Nominal > Postings > Manual Journal)
Print Trial Balance (Nominal > Reports > Trial Balance)
Print Profit & Loss (Nominal > Reports > Profit and Loss)
Print Balance Sheet (Nominal > Reports . Balance Sheet)
Process End of Month (Nominal > End of Month)
Quarterly Routines
Reconcile Control Accounts (Nominal > Postings > Reconcile Accounts)
Monthly Journals (Nominal > Postings > Manual Journal)
Print Trial Balance (Nominal > Reports > Trial Balance)
Print Profit & Loss (Nominal > Reports > Profit and Loss)
Print Balance Sheet (Nominal > Reports . Balance Sheet)
Print VAT Analysis (Nominal > Reports > VAT A/C Processing > Print VAT Analysis)
Post VAT Transfer (Nominal > Reports > VAT A/C Processing > Post VAT Transfer)
Generate VAT Return (Nominal > Reports > VAT A/C Processing > Generate VAT Return)
Submit VAT Return (Nominal > Reports > VAT A/C Processing > Submit VAT Return)
Manually update 'Update VAT Return Status' until you get the following
- Submission Successful
- Return Accepted
- Process End of Month (Nominal > End of Month)
- Once VAT Payment has been received, Post VAT Payment (Nominal > Reports > VAT A/C Processing > Post VAT Payment)
- Manually 'Update VAT Return Status' (Nominal > Reports > VAT A/C Processing > Update VAT Return Status)
- Paid
- Completed
SALES LEDGER
Daily Routines
- Post Cash Received (Sales > Postings > Receipts)
- Print Daybooks (Sales > Reports > Daybooks)
- Check the Reconciliation on the Sales Ledger Daybooks to ensure it is in balance
- If there are any differences or Transaction Mismatches then please report this to the Support Department straight away
Monthly Routines
BEFORE DOING THE END OF MONTH, ENSURE PEOPLE ARE OUT OF THE SYSTEM AND A FULL BACKUP HAS BEEN COMPLETED
- Print Statements (Sales > Reports > Statement)
- Print Aged Debtors (Sales > Reports > Aged Debt)
- Print Invoice Profitability+ (Sales > Reports > Invoice Profitability)
- Process End of Month (Sales > End of Month)
- Print Sales Analysis+ (Sales > Reports > Sales Analysis)
PURCHASE LEDGER
Daily Routines
- Post Invoices/Credit Notes (Purchase > Postings > Invoices/Cr Notes)
- Post Payments made to suppliers (Purchase > Postings > Manual Payments)
- Print Daybooks (Purchase > Reports > Daybooks)
- Check the Reconciliation on the Purchase Ledger Daybooks to ensure it is in balance
- If there are any differences or Transaction Mismatches then please report this to the Support Department straight away
Monthly Routines
BEFORE DOING THE END OF MONTH, ENSURE PEOPLE ARE OUT OF THE SYSTEM AND A FULL BACKUP HAS BEEN COMPLETED
- Print Aged Creditors (Purchase > Reports > Aged Creditors)
- Print Remittances (Purchase > Reports > Remittances)
- Process End of Month (Purchase > End of Month)
- Print Purchase Analysis (Purchase > Reports > Purchase Analysis)
PARTS MANAGEMENT
Daily Routines
- Purchase Orders (Parts > Purchases)
- Goods Inwards (Parts > Postings > Receive/Return Goods)
Monthly Routines
BEFORE DOING THE END OF MONTH, ENSURE PEOPLE ARE OUT OF THE SYSTEM AND A FULL BACKUP HAS BEEN COMPLETED
- Print Stock Evaluation (Parts > Reports > Efficiency > Stock Evaluation)
- Print Other Reports Required+ (Parts > Reports)
- Process End of Month (Parts > End of Month)
- Print Purchase Analysis+ (Parts > Reports > Purchase Analysis)
- Print Monthly Movements+ (Parts > Reports > Monthly Movements)
- Print Stock Adjustments+ (Parts > Movements > Select All by Date)
PARTS COUNTER
Daily Routines
- Print Invoicing Daybook (POS > End of Day > Sales Invoicing Daybook)
- Print Parts Issues Daily Analysis (POS > End of Day > Parts Issues Daily Analysis)
Monthly Routines
- Print Monthly Analysis (Parts > Reports > Monthly Analysis)
WORKSHOP
Daily Routines
- Print Daily Analysis (Workshop > Reports > Daily Analysis)
- End of Day Processing (Workshop > End of Day)
Weekly Routines
- Print Weekly Efficiency (Workshop > Reports > Efficiency)
- Print Technicians Analysis (Workshop > Reports > Technicians Analysis)
- End of Week Processing (Workshop > End of Week/Month)
Monthly Routines
BEFORE DOING THE END OF MONTH, ENSURE PEOPLE ARE OUT OF THE SYSTEM AND A FULL BACKUP HAS BEEN COMPLETED
- Print Monthly Efficiency (Workshop > Reports > Efficiency)
- Print Work in Progress (Workshop > Reports > Work in Progress)
- Print Technician’s Analysis (Workshop > Reports > Technicians Analysis)
- End of Month Processing (Workshop > End of Week/Month)
- Print Monthly Analysis (Workshop > Reports > Monthly Analysis)
CAR SALES
Daily Routines
- Workshop Costs (Car Sales > Postings > Workshop Costs)
- Print Daybooks (Car Sales > Reports > Daybooks)
Monthly Routines
BEFORE DOING THE END OF MONTH, ENSURE PEOPLE ARE OUT OF THE SYSTEM AND A FULL BACKUP HAS BEEN COMPLETED
Month End Part One
- Confirm all Sales (Car Sales > Stock Management)
- Check all Purchase
- Payment Posted (Car Sales > Postings > Purchase Payments)
- Check all Vehicles are entered on to Stock (Car Sales > Stock Management)
- Check all Cash Received has been posted (Car Sales > Stock Management)
- Print O/S Debtors (Car Sales > Reports > Vehicle Details)
- Print O/S Creditors (Car Sales > Reports > Vehicle Details)
- Print Aged Stock (Car Sales > Reports > Aged Stock Report)
- Process Month End Part 1 (Car Sales > End of Month)
Month End Part Two
- Check all costs have been posted (Car Sales > Stock Management OR Car Sales > Postings > Transfer Workshop Costs)
- Print Used Stock/Sales (Car Sales > Reports > Vehicle Details and Car Sales > Reports > Month End Reports)
- Print Sales/Franchise Profitability Report (Car Sales > Reports > Month End Reports)
- Print Sales/Salesman Performance Report (Car Sales > Reports > Month End Reports)
- Print Vehicles Stock Valuation Report (Car Sales > Reports > Month End Reports)
- Print Outstanding Costs and post any that are required (Car Sales > Reports > Month End Reports)
- Process Month End Part 2 (Car Sales > Month End)
CRM
Daily Routines
- Staff Daily Routines (CRM > Daily Routines)
- Letter Processing (CRM > Extract Contacts)
- Print Today’s Letters (CRM > Reports > Send Todays Contacts)
Weekly Routines
- Workload Report (CRM > Reports > Print Reports)
- Salesman Activity Report (CRM > Reports > Print Reports)
- Overdue Contact Report (CRM > Reports > Print Reports)
Monthly Routines
- Sales Performance Summary (CRM > Reports > Print Reports)