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Part Payments

Creation date: 10/03/2020 15:23 Updated: 06/05/2020 10:53 part paid part payments payment status payments post payments

The Part Payment option will give you the ability to do the following:

Part pay an invoice with or without a discount
Make multiple part payments (as above)
Pay off both part paid or unpaid invoices
Review part payments related to an invoice
Various reports and screens will display the payment status and outstanding balance

Supplier Record/Account

Transactions Tab Display:

'Part Paid' Radio Button for transaction filtering

'Payments' button added which is enabled when the transaction line highlighted
By clicking the 'Payments' button it brings up list of payments (see below) made against an invoice or batch of invoices paid

Supplier Reports

Purchase Ledger > Reports > Supplier Accounts

When you print off the Suppliers Accounts Report (the example below is by 'All Transactions'), you will see there is a 'Balance' column which will display the outstanding amount for that invoice and will show the 'Status' as Part Paid PtPd with the run number

Purchase Ledger > Reports > Aged Creditors

When you print off the Aged Creditors Report, you will see from the transaction that it will only display the outstanding balance

Purchase Ledger > Reports > Remittances

When you print off the remittance advice it will show the Balance outstanding under the 'Balance' heading and the 'Status' as PtPd as shown below

How to process a Part Paid transaction

To process a part paid transactions you will need to do the following:

Enter the supplier invoice onto the account as you normally would, if not already done
Go into Purchase > Postings > Manual Payment
Enter the relevant information on the Entrance Screen i.e. Payment Date, Method of Payment etc
Select or Enter the Supplier Code
Select Selected Items
Click on the 'Reference Number' on the transaction line
You will then be presented with the 'Selected Item to Pay' box
Enter the amount you are going to pay in the Amount to Pay field (shown below)

Click on OK
As you will see from the screen below, it will show the payment i have just made of £20.00 and the balance outstanding of £20.00 (I have already paid off £200.00 on a previous payment run)

Click OK
Accept Posting, Yes
You maybe presented with the Bank Account Payment screen where you can enter the relevant information

If you then go into the Supplier Account and click on Transactions, you will see the payments made by highlighting the invoice and clicking ok Pmts

The process will then be repeated until the invoice has been paid off in full.

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